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Resource Guru

PM
Velocity7.5

Resource scheduling and team capacity planning

resourceguruapp.com ↗

Resource Guru is teaching its scheduler to place work for you, not just record where you put it

resource-schedulingcapacity-planningmcpautomationintegrationscustom-fields
◆Current state
Resource Guru's feed mixes product updates with marketing articles, and the product half has been consistently substantive. Total Hours bookings let a user commit a number of hours across a date range and have the tool fit them around existing commitments, rather than placing each block by hand. Around that sit a run of view-shaping features — colour-coding bookings by custom field, choosing and reordering Projects columns, a daily digest of unassigned placeholder bookings — plus a Trello integration and an MCP server for querying account data from AI tools.
◆Where it's heading
Two threads are running. The scheduler is becoming constraint-aware: the product is moving from a canvas where humans place every block toward one that resolves intent against availability. Separately, the data is being opened up — MCP for natural-language querying, Trello for booking creation from cards — which treats the schedule as something other systems read and write rather than a destination app. The view customisation work is the connective tissue, letting teams shape what they see as the underlying data grows richer.
◆Prediction
Expect the automatic-fitting logic behind Total Hours to extend to other booking types, since the hard part is the placement engine rather than the entry form. More integrations in the Trello mould look likely given the MCP groundwork already laid.

◆Recent moves

  1. 7d ago

    Total Hours bookings: Create bookings that adapt to schedule changes

    ⚡ SPARK

    This changes what a booking is in Resource Guru — an amount of work to be placed rather than a fixed block someone placed. It is the clearest step yet toward the scheduler resolving intent against real availability, and it sits naturally alongside the capacity-planning framing the product has been building.

    View source ↗
  2. 11d ago

    Project team roles and responsibilities explained (with examples)

    A marketing article on project team roles, published to the same blog feed the product updates use. No product change is involved.

    View source ↗
  3. 19d ago

    Connect Resource Guru to AI tools: Introducing our MCP server

    ⚡ SPARK

    The MCP server opened Resource Guru's data to any AI client that speaks the protocol, which is the other half of the direction Total Hours advances — the schedule as a queryable system rather than a screen. It arrived before the automation work rather than after it.

    View source ↗
  4. 20d ago

    Capacity planning guide: Definitions, strategies, and formulas

    A capacity planning explainer article. It signals the vocabulary Resource Guru wants to own, but carries no change to the product.

    View source ↗
  5. 26d ago

    Get a daily summary of placeholder bookings

    An opt-in daily digest listing bookings still attached to placeholders, so unassigned work does not sit unnoticed. A small operational safeguard consistent with the product's push toward surfacing what needs attention.

    View source ↗
  6. 27d ago

    Customize the Projects view

    The Projects view gains column selection and reordering, including custom fields. Part of the run of view-shaping work that makes the growing set of custom-field data usable.

    View source ↗